Eyewear Wholesale RFQ Checklist: Frame, Lens, QC, and Quote Specs

Eyewear Wholesale RFQ Checklist for B2B Buyers

Use this eyewear wholesale RFQ checklist when every supplier needs to answer the same SKU-level questions. Define the buying model, frame construction, lens requirements, packaging, evidence requests, and commercial terms before comparing price.

The citations are used narrowly. MJG Trading is retained for optical retail, wholesale, and B2B eyewear context MJG Trading. Eyewearglobo is retained for sourcing risks it lists, including supplier reliability, certification questions, delayed shipments, inconsistent quality, communication barriers, and unsellable stock Eyewearglobo. NYWD is retained for wholesale and off-price context NYWD. Ouyuan is retained for technical notes on summer-use frame materials, fit, lens tint, coatings, and hardware Ouyuan.

1. Identify the Buying Model

Do not evaluate made-to-order, ready-stock, private-label, and off-price offers as if they carry the same assumptions. Ask the supplier to state whether each SKU is a repeatable program item, a one-time available lot, or part of a mixed assortment. For off-price or ready-stock buying, request inventory status and replenishment limits instead of assuming continuity NYWD.

Each quote should answer these fields:

• Buying model: made-to-order, ready stock, off-price, private label, or mixed assortment.
• Destination market and sales channel.
• Product family: sunglasses, optical frames, reading glasses, sport frames, kids frames, or mixed line.
• SKU continuity requirement: replenishment program or one-time purchase.
• SKU list, color list, lens color, and quantity per color.
• Required evidence: test reports, declarations, carton packing list, inspection report, or other buyer-specified records.
• Commercial basis: currency, shipment terms, payment terms, quote validity date, and stated exclusions.

2. Specify Frame Materials by Component

Use component-level specifications instead of broad labels such as plastic or metal. Name the expected material for the frame front, temples, bridge, hinge, screws, nose pad arms, temple tips, and decorative trim where applicable.

The cited summer eyewear guide describes TR90 or nylon-based frames as lightweight, flexible, and heat-resistant for active summer use Ouyuan. It associates high-grade acetate with appearance and color depth, while noting that processing and stabilization matter for shape stability Ouyuan. For metal frames, it associates titanium and stainless steel with lightweight durability and resistance to sweat corrosion in hot and humid conditions Ouyuan.

Keep those claims within the source boundary. Do not treat a material name alone as proof that the bulk goods will meet the buyer's performance, finish, or shape requirements. Require the supplier to confirm the actual material, finish, sample match, and any proposed substitute.

| Component | Buyer should specify | Supplier should confirm | |---|---|---| | Frame front | TR90, nylon-based material, acetate, stainless steel, titanium, alloy, or other named material | Exact material and any proposed substitute | | Temples | Same as front or named alternate material | Material, finish, and flexibility expectation | | Bridge | Integrated bridge, metal bridge, adjustable pad design, or other construction | Construction and material | | Hinge | Standard hinge, spring hinge, or other named hardware | Hinge type and close-up photo | | Screws | Buyer-required screw type, if specified | Screw type and replacement availability, if relevant | | Nose pads | Integrated bridge, adjustable silicone nose pads, or other design | Material and attachment method | | Temple tips | Standard, non-slip, adjustable, or other buyer-defined design | Material and construction | | Finish | Polishing, plating, coating, paint, lamination, or other process | Finish description and color target |

3. Define Fit, Measurements, and Hardware

Fit should be specified with measurements, not only photos. The cited guide notes summer-use fit issues such as slipping from sweat, pressure behind the ears, and discomfort from heavier frames Ouyuan.

Request these measurements for each SKU:

• Lens width.
• Bridge width.
• Temple length.
• Frame front width.
• Lens height.
• Hinge-to-hinge width.
• Frame weight.
• Base curve or wrap, if relevant.

Name the required hardware in the RFQ. The cited guide describes spring hinges as providing flexible expansion and reducing temple pressure, and it connects them with comfort and durability Ouyuan. It also describes adjustable silicone nose pads as improving grip compared with plastic bridges and being easier to clean, while non-slip temple tips can improve stability during movement and sweating Ouyuan.

For repeat orders, require written confirmation that bulk production must match the approved sample and agreed measurement tolerances.

4. Specify Lens Function and Evidence

Avoid lens descriptions based only on color. Ask for lens material, tint color, lens category if used, UV protection claim, polarization requirement, coating stack, coated side, and intended use.

The cited guide describes grey and green tints as suitable for true color reproduction, brown and amber tints as useful for contrast in variable light, and polarized lenses as relevant for driving, beach, and water activities Ouyuan. It identifies CAT2 as a category for moderate sunlight, cloudy conditions, or urban use Ouyuan.

Use this lens section in the RFQ:

| Lens field | Buyer should specify | Supplier should confirm | |---|---|---| | Lens type | Plano, prescription-ready, reading, demo, or other buyer-defined use | Exact supplied lens type | | Lens material | Buyer-required material, if specified | Supplied material | | Tint | Color name and approved reference | Sample match method | | Category | Buyer-required category, if applicable | Category and supporting evidence | | UV claim | Buyer-required claim for the destination market | Applicable test report or declaration | | Polarization | Required or not required | Polarization evidence and sample confirmation | | Coatings | AR, hydrophobic, oleophobic, scratch-resistant, mirror, or none | Coating stack and coated side |

The cited guide describes anti-reflective coating as a way to reduce glare from sunlight and artificial lighting and improve clarity. It describes hydrophobic and oleophobic coatings as repelling water, sweat, and oil and making lenses easier to clean Ouyuan. If a coating is required on the front side, back side, or both sides, state that directly.

5. Require Evidence Before Quote Comparison

The RFQ should ask the supplier to identify which evidence applies to the quoted item. Do not rely on broad statements when the order depends on a specific lens, coating, frame material, destination market, or packaging requirement. Because the sunglasses business guide identifies certification questions and inconsistent quality as sourcing risks, convert required documents and quality rules into RFQ line items Eyewearglobo.

Request evidence in this format:

| Evidence type | What the buyer should request | |---|---| | Product sample | Pre-production sample or available-stock sample tied to SKU and colorway | | Approval record | Signed sample approval with date, SKU, color, lens, and packaging reference | | Material evidence | Material declaration or supplier confirmation by component | | Lens evidence | Lens specification, UV claim support, category support, and polarization support if required | | Coating evidence | Coating description, coated side, and sample confirmation | | Packaging evidence | Packing mockup, carton quantity, carton dimensions, and carton weight | | Inspection evidence | Inspection report format, defect categories, and sampling plan if used |

Buyer-defined defect examples may include:

• Critical: wrong item, broken hinge, sharp edge, incorrect lens claim, or missing buyer-required documentation.
• Major: visible scratches, loose screws, misaligned temples, plating defects, color mismatch, warped frame fronts, poor lens fit, or incorrect packaging.
• Minor: cosmetic marks within buyer-approved limits.

Buyer Decision Table

| Decision area | Specification to request | Evidence to request | Buyer risk addressed | |---|---|---|---| | Buying model | Made-to-order, ready stock, off-price, private label, or mixed assortment | SKU list, inventory status, replenishment policy | Comparing unlike supply models | | Frame material | Named material for front, temples, bridge, hinge, trim, and nose pad parts | Material declaration and approved sample | Material substitution or unclear construction | | Metal finish | Plating, coating, paint, polishing, or other finish method | Finish description and color target | Finish mismatch or unclear durability expectation | | Hardware | Spring hinge, standard hinge, screw type, nose pad type, temple tip type | Close-up photos, sample, parts list | Unclear comfort and component requirements | | Fit dimensions | Lens width, bridge, temple length, front width, lens height, weight | Drawing or measurement sheet | Size inconsistency across SKUs | | Lens function | Tint, category, UV claim, polarization, and intended lens use | Lens spec sheet and applicable evidence | Incorrect lens function or unsupported claim | | Coatings | AR, hydrophobic, oleophobic, scratch-resistant, mirror, or none | Coating stack and coated side | Coating mismatch | | Packaging | Polybag, pouch, case, cloth, barcode, inner box, master carton | Packing mockup and carton details | Receiving errors or packaging mismatch | | Quality control | Defect definitions, sample approval, inspection timing | Inspection report format and sampling plan if used | Unclear rejection rules | | Commercial quote | MOQ, unit price, tooling, lead time, payment terms, shipment terms | Written quotation with validity date | Hidden cost or schedule assumptions |

RFQ Checklist for Eyewear Wholesale Buyers

Attach this checklist to the RFQ and require the supplier to answer each item.

• [ ] State the buying model: made-to-order, ready stock, off-price, private label, or mixed assortment.
• [ ] Provide destination market, sales channel, and intended use case.
• [ ] List every SKU, colorway, lens color, and quantity per color.
• [ ] Request MOQ by SKU, by color, and for the total order.
• [ ] Request lead time for sampling, production, inspection, and shipment handoff.
• [ ] Specify frame material for each major component.
• [ ] Ask the supplier to identify any proposed material substitute and explain the cost, weight, finish, or durability tradeoff.
• [ ] Specify hardware: hinge type, screw type, nose pad type, temple tip type, and replacement-part availability if needed.
• [ ] Require measurements for lens width, bridge, temple length, front width, lens height, hinge-to-hinge width, and weight.
• [ ] Specify lens material, tint, category if used, UV protection claim, and required evidence.
• [ ] State whether lenses must be polarized, photochromic, mirrored, AR-coated, hydrophobic, oleophobic, scratch-resistant, or uncoated.
• [ ] Ask which side of the lens receives each coating.
• [ ] Request sample photos from front, side, hinge, temple tip, nose area, lens edge, and packaging.
• [ ] Require physical sample approval before bulk production for made-to-order goods.
• [ ] Define color reference method: Pantone, supplier color chip, approved sample, or other agreed reference.
• [ ] Define acceptable measurement and appearance tolerances.
• [ ] Request item-specific test reports or declarations relevant to the destination market.
• [ ] Define critical, major, and minor defect categories.
• [ ] State inspection timing and whether inspection is internal, buyer-led, or third-party.
• [ ] Request packaging details: pouch, case, cloth, hang tag, barcode, inner box, carton quantity, carton size, and carton weight.
• [ ] Confirm whether packaging is unbranded, buyer-branded, or supplier-standard.
• [ ] Request product labeling and carton marks for warehouse receiving.
• [ ] Ask for unit price, currency, quote validity, payment terms, shipment terms, and any tooling, mold, artwork, or sample charges.
• [ ] Ask the supplier to identify exclusions from the quote.
• [ ] Require written confirmation that bulk goods must match the approved sample and agreed specification sheet.

Red Flags Before Purchase Order Approval

Resolve these issues before issuing a purchase order:

• The quote uses broad terms such as plastic, metal, UV, premium, or high quality without item-level detail.
• Lens tint is quoted without category, UV protection claim, or evidence path.
• Coatings are listed without coating type, lens side, or sample confirmation.
• MOQ is provided only for the collection, not by SKU and color.
• Lead time does not separate sampling, production, inspection, and shipment handoff.
• Sample approval is not connected to bulk production tolerance.
• Packaging is described visually but not measured by carton quantity, carton size, and carton weight.
• The supplier does not state whether the product is available stock, repeatable stock, or one-time inventory.

Quote Comparison Workflow

Compare quotes only after each supplier has answered the same RFQ fields. Review in this order:

1. Buying model and SKU availability. 2. Frame material and component construction. 3. Lens function, coating stack, and required evidence. 4. Measurements, tolerances, and hardware details. 5. Packaging configuration and carton information. 6. Inspection plan and defect definitions. 7. MOQ, price, lead time, payment terms, shipment terms, and exclusions.

The final approval file should contain the written quotation, approved sample record, product specification sheet, packaging specification, inspection criteria, and required documentation list. For repeat programs, keep the approved sample and final specification together so future production can be checked against the same agreed baseline.